Document Approval Software for Word, Excel & PDF
Review Word documents, Excel spreadsheets, and PDFs with in-context comments and formal approval workflows — without email attachments or Microsoft Office tracked changes.
Document Approval — Key Facts
- Review Word (DOCX) and Excel (XLSX) files in browser — no download
- Pin comments to specific paragraphs, cells, or sections
- Version control — track every revision of every document
- Formal approval workflow — Approve, Request Changes, or Reject
- Complete audit trail — who reviewed what, when, and what they decided
- Replace email attachments and tracked changes in Word
- Supports large multi-sheet Excel files and long Word documents
- Guest reviewer access — stakeholders don't need an account
What is Document Approval Software?
Document approval software is a tool that enables teams to review Word documents, Excel spreadsheets, and PDF files online, leave in-context comments on specific sections, and collect formal approval decisions — replacing email attachments, tracked changes, and comment threads in Word.
Annotica extends document review beyond Microsoft Office. While Word tracked changes are limited to one document at a time and create version confusion, Annotica maintains a complete version history, consolidates all reviewer feedback in one place, and generates a timestamped sign-off record.
Supported Document Types
Why Teams Replace Email with Annotica for Document Review
📧 v3_FINAL_REVIEWED_JK.docx in email
Every upload is auto-versioned — clear version badge on every file
📧 Tracked changes from 5 reviewers merged chaos
All comments are pinned to specific document sections, threaded separately
📧 'Did you see my comments on the spreadsheet?'
All reviewers see the same comment thread in real-time
📧 No record of who approved the final version
Timestamped approval record — legally defensible sign-off
Try Document Approval Free for 14 Days
Upload a Word, Excel, or PDF file and start collecting structured feedback today.